Superior Jobs


Executive Administrative & Marketing Assistant

  • ID: 455439
  • Posted: 10/28/2019
  • Location: Chicago, IL
  • Category: Admin - Administrative
  • Job Type: Direct Placement
  • Duration: Direct Placement


TalentRise is an executive search and consulting firm that works with mid to large employers to address their most critical talent challenges.  Founded in 2008, TalentRise business has grown significantly over the past 10 years and was acquired in Feb 2019 by Aleron Inc. out of Buffalo, NY.  Aleron is a global staffing and workforce solutions firm with over 40 offices across the United States, Canada, Europe, India and Asia.     
We have an immediate need for an Executive/Marketing Administrative Assistant at our Corporate Office in downtown Chicago, IL.  This position will support the TalentRise leadership team as well as the Aleron marketing team located in Buffalo, NY. The ideal candidate will have prior experience supporting a sales or consulting organization with varied administrative needs.   Work location will be flexible from home or our offices, depending upon the travel schedules and needs of the TalentRise leadership and sales team.  Career growth opportunities will depend upon the individual interest of the person hired.
Essential Duties (not necessarily in order of importance):
  • Coordinate communications, including taking calls, responding to emails and interfacing with clients
  • Maintain schedules and manage travel arrangements/itineraries for our team and job interview candidates
  • Assist in planning of corporate events, industry tradeshows, webinars and organization involvement
  • Support business development efforts and documentation with Microsoft Dynamics CRM updates and reporting
  • Assist with expense reporting and documentation
  • Maintains confidentiality and protects operations by keeping employee and Company information confidential
  • Comply and adhere to all ISO policies and procedures
  • Assist with ad hoc systems reports to management as requested
  • Responsible for various other office administrative duties as directed
  • Perform general office admin duties such as: Ordering supplies, keeping kitchen clean and stocked, greeting guests etc.
  • Manage TalentRise intranet updates
  • Additional marketing duties as needed

Job Requirements

Required Skills / Qualifications:
  • Associate’s degree
  • 2 years of experience as an Administrative Assistant.
  • 2 years of experience with Microsoft Office
  • 1 year of experience with travel arrangements
  • 1 year of experience with managing schedules/calendars
  • 1 year of CRM experience


Preferred Skills / Qualifications:

  • Ability to multi-task, re-prioritize activities based upon changing needs and work in a self-directed manner
  • Accepts constructive feedback and strives to improve skills though continuous education
  • Attention to detail, excellent communication and organization skills
  • Presents a positive attitude and professional image in person and through all communications
  • Due to the nature of our work, the ability to work under tight deadlines and have some flexibility in their work schedule to meet unforeseen demands that require working some evenings or weekends on occasion, but not regularly.
Aleron companies; Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct, and Aleron's strategic partner, SDI are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities.  Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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