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Administrative Assistant-Part-Time

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  • ID: 499491
  • Posted: 1/13/2022
  • Location: Pittsburgh, PA
  • Category: Admin - Administrative
  • Job Type: Temp to Direct
  • Duration: 3 - 6 Months

Description

Acara Solutions is looking for our client located in Pittsburgh, PA

a Part-Time Administrative Assistant
Pay: $22.91/Hour
Shift: Days- Tuesday, Wednesday & Thursday 
(2 days on-site, 1 remote)

Administrative Assistant:
  • The administrative assistant position is responsible for providing administrative support to managers and their staff of close to 100 people. 
  • Duties include scheduling and facilitating interviews; making travel arrangements; preparing expense reports; and other ad hoc responsibilities which relieve the managers and their staff of administrative details allowing them to concentrate on other business activities. 
  • The administrative assistant is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality always.
  • The Viz team supports the development of systems and capabilities cantered on visualization-based interaction, deep collaboration, user-defined operating pictures and enterprise frameworks. 
  • Our team makes software that supports our men and women in the military; emergency responders here at home; and researchers and data analysts around the world.  
  • We're a passionate, close-knit group of thinkers and doers that craft truly unique one-of-a-kind solutions in an open office environment. 
  • Schedule phone interviews and remote panel interviews
  • Work closely with Talent Acquisition and Recruiting Administrator to track status of candidates
  • Make travel arrangements in compliance with company travel policy
  • Prepare expense reports
  • Communicate professionally and effectively with employees and customers and builds collaborative relationships
  • Work effectively with a geographically dispersed and frequently virtual team
  • Collaborate with others to improve processes and procedures
  • Answer telephone and route calls
  • Assist with logistics for onsite meetings including reserving meeting rooms, meal coordination, prepping conference rooms and coordination with on-site facilities and IT staff
  • Provide on-site administrative support (greeting customers, setting up room, receiving catered meals) for on-site meetings
  • Order and maintain office, printer, and kitchen supplies
  • Maintain kitchen, conference rooms, printers, and common spaces
  • Coordinate shipping and receiving of packages and incoming and outgoing mail
  • Prepare/Submit forms for shipment approval
  • Provide various administrative support to projects as needed
  • Update the office visitor calendar as necessary
 
Job Requirements

 
Required Skills / Qualifications:
  • High School Diploma or GED
  • Minimum of 2 years' experience in Administrative Assistant

Preferred Skills / Qualifications:
  • Basic understanding of the general and technical aspects of the job and the company
  • Ability to work with moderate supervision, instruction, or guidance
  • Works well as a team member.
  • General organization and time management skills, attention to detail, and ability to multi-task high priorities.
  • Ability to demonstrate professional written and oral communications
  • General interpersonal skills and a professional demeanour in interacting with a wide variety of people
  • Ability to work effectively with a geographically dispersed and frequently virtual team
  • Effectively and efficiently works within time constraints and adjust to changing circumstances
  • Self-starter who can work independently, within established procedures
  • Follows procedures to ensure consistent work performance
  • Applies discretion when dealing with sensitive information/situations
  • Have a working knowledge of Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
  • Should have attention to detail and a penchant for accuracy
  • Have good writing and editing skills, vocabulary, and grammar
  • Current information technology skills and experience
  • Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff, external customers

Additional Information:

  • Upon offer of employment, the individual will be subject to a background check and a drug screen.
  • As a contractor to the Federal Government, Client must comply with the federal mandate requiring our workforce be fully vaccinated for Covid-19 by January 4, 2022, with only very limited exceptions for medical reasons or sincerely held religious beliefs.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct, and Aleron's strategic partner, SDI) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
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