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Administrative Assistant

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  • ID: 513290
  • Posted: 8/5/2022
  • Location: Markham, ON
  • Category: Admin - Administrative
  • Job Type: Temp to Direct
  • Duration: Contract to Direct

Description

Summary
The Administrative Assistant will be responsible for a wide variety of administrative tasks including data entry. He/She will assist the Service Coordinator with scheduling and daily departmental activities. This role collaborates directly with Service Technicians, Sales, Procurement, and Credit Teams to ensure efficient and orderly operations within the Service Department.

Reasonable Accommodation Statement 
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily in English and French. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
Responsibilities 
• Invoicing of service work orders and maintenance contracts
• Follow up with customers to obtain Purchase Orders
• Perform data entry as needed
• Monitor & track parts orders for service technicians
• Monitor & track the status of incoming requests for parts identification
 • Other administrative duties as assigned
 
Experience/Abilities:
• Proficient in Microsoft Office suite (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Excellent planning and organizational skills
• Must be collaborative and willing to be a team player
• Must possess a good work ethic and a sense of urgency
• Experience and knowledge of ERP Systems is a plus, particularly Infor SX.e or AX (Microsoft dynamics) 
• Strong reporting and researching skills
• Must be adaptable and flexible
• Able to problem solve and provide solutions
• Must be dependable and possess a sense of accountability
 
Job Requirements

 
Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct, and Aleron's strategic partner, SDI) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.
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